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Procedures & Guidelines for Program Registration


Registration

Registrations are accepted for all programs online or In-Person (registrations are not accepted over the phone). In-Person registrations need to have created a household account on our website prior to coming in.  Registrations are accepted on a first come, first serve basis. Some programs have limited enrollment, so early registration is encouraged.  Registration on our website can be paid online or offline; Online payment is with a credit card, Offline payment is to mail or drop off the receipt with payment.  (credit cards are not accepted at the Rec. Office).

Registration Deadlines

Registration deadlines are set at 7 days prior to the start date of a program, unless otherwise stated. Deadlines are set to ensure that minimum numbers are met to offer a program. Registrations received after the deadline will be accepted if space is available, but there is no guarantee of placement. Registration will close when a program has reached its maximum number and a waiting list will be created. No registrations will be accepted after the second meeting of a program.

 Fees & Payments

Payment must be made in full at the time of registration, either by the online or offline options, unless a deposit is allowed. Deposits are NON-Refundable. If a deposit has been paid, the remaining balance is due by the required date listed for the program. Participants will not be allowed to attend a program until payment is paid in full. Checks are to be made payable to: Hinesburg Recreation Department (HRD). 


Online Registrations

There are three ways to use the Online Registration Site:

  1. Online Registration & Online Payment with a Credit Card.  Select the programs that you want and place them into your shopping cart, proceed to check out, at the payment option choose- "Check Out Online" and pay with a credit card.  You will be enrolled and paid for those programs that you selected.  Processing Fee:There is a $3 or 3.5% convenience fee on your total balance at the end of your transaction.  The program fee will be billed by Hinesburg Recreation, and the processing fee will be billed by RegFeePayments.  The town does not collect or keep the processing fees.
  2. Online Registration & Offline Payment- Print Form and Pay with Check/Cash.  Select the programs that you want and place them into your shopping cart, proceed to check out, at the payment option choose- "Check Out Offline" and print off the Registration Form.  This form needs to be mailed or brought in with payment, either check or cash (credit cards are not accepted at the office).  Note:You are NOT enrolled in the programs that you have selected until we have received the form and payment.  The form is stored in our system and will enroll you when payment is made.  Offline payment option closes a week prior to the start date of a program, to allow time for payments to be received.
  3. Special Registration Form- There may be programs listed on the site, but not available for online registration.  If so, in the register section of the listing, it will state what needs to be done for registration or state No Registration Needed.

 Notification

A receipt is emailed for all registrations that are entered and paid for.  The email will come from hinesburgrec@gmavt.net.  It is important to print off your receipt, detailed information and location will be on the receipt.  There also may be additional waivers or an informational flyer attached.  Be sure to read through all information.  We notify all registered participants of any changes or cancellations by email. 

Online Registration Closes

Programs- Online registration for programs close the day before the start date of the program, unless otherwise stated.  Registrations after this time must be done at the office.  No registrations are accepted after the second time a program meets.

Online Registration & Payment Information- Click Here